Bookkeeping & Accounting Services for Law Firms and Legal Offices

Bookkeeping & Accounting Services for Law Firms and Legal Offices

Bookkeeping & Accounting Services for Law Firms and Legal Offices 150 150 DMC

practice management software
accounts payable

We’ve said it again and again, but never, ever mix your personal and your business finances. Following the above three best practices allows you to optimize your finances. It’s crucial to collect and organize your financial data regularly, not just at the end of the year. Your budget is a vital tool for keeping you in control of expenditure and making sure you’re not overspending. These best practices all come back to one idea — staying organized. With that said, knowing how to manage your money is also a reputation builder.


There are far too many regulations and opportunities for error for an active firm not to have quality methods of handling its legal and financial accounting needs. Borrowing from IOLTA is not only a mistake but also against the rules. Client safety is one of the main concerns of bar associations. The bar will do everything possible to make sure client funds are safe. Borrowing is also a red flag for potential insolvency or other financial problems a law firm may be going through. In other words, if your law firm even considers borrowing from its IOLTA account, you may not be in the best position to handle clients.

Yet, if you own a small with multiple attorneys, employees, or contractors, hiring a bookkeeper is more than worth it. Xero integrate with your practice management tool, allowing you to easily track your clients, invoices, and more. Make sure whatever tool you use integrates properly or choose an all-in-one software for both. If you don’t have any accounting tools in place, you’ll need a great, basic software that can do it all.

Specify Your Accounting Methods

However, if you don’t have an accounting background, fees or missed reimbursements can cost you. There are at least three main bank accounts that you should open for your law firm. Before you can open a business bank account, your business will need to be registered with the state, have a business name that is registered and have an employer identification number . Law firm accounting is a little more complex than regular business accounting.

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From collecting retainers, to billing clients in different industries, the work that is necessary for the legal field requires customized, yet streamlined accounting software for law firms. Keeping up with client billing and following up on unpaid invoices can be a considerable challenge while you’re juggling the workflow involved with multiple legal cases. We’ve partnered with some of the industry’s top time and billing, expense, and case management solutions partners. We want to help you achieve maximum billing efficiency and increase your overall profitability with the best law firm accounting software. You recognize revenue when cash is received and expenses when money is paid.

If you only need a few what is bookkeeping, such as bookkeeping, a simpler tool or two may suffice. Once you have a strategy and budget in place, the work of day-to-day management sets in. Reviewing your finances is not an annual event completed at tax time! You need to keep a pulse on your numbers to know if your business is healthy.

Case Management

Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein. You will also need to understand your obligations in regards to employment law and employment tax. This is especially important when it comes to paying mandatory disability or worker’s compensation insurance. You can research this on your state government’s website, and consult with your CPA. Before you commit, make sure you do the math to determine the impact a provider’s fees will have on your bottom line.

LeanLaw was designed with the midsize law firm in mind and is specially equipped to handle the time tracking and monitoring, billing, and trust needs of law firms. When you add QuickBooks through instant integration, you can easily access a full suite of tools to help you manage your small or midsize law firm. Successful law firms know everything about their money, from where it came from to where it will go. If you don’t have a strong accounting practice handling your affairs, you might be surprised at all the expenses you incur and pay each month. With financial data, legal accountants present big-picture information and give comprehensive and specific reports of a firm’s financial health. These data are valuable for a law firm’s future sustainability and profitability.

Client trust accounting

You’re responsible for recording the receipt and disbursement of these funds and posting the transactions to the ledger accounts of clients. The difference is, the interest earned in a lawyers’ trust account is directed to the state IOLTA board to be used toward advancing legal services and non-profits. While not necessary, we recommend working with a bookkeeper who has experience working with law firms. Legal accountants look at the bigger picture, using the data your bookkeeper provides to determine how your firm can improve its financial health. Without a trusted bookkeeper for attorneys, a legal accountant won’t have any data work off of. When implementing a legal accounting strategy in your firm, there is plenty to consider.


Bookkeepers record the financial transactions and balance the financial accounts for your firm. Legal bookkeeping takes place before any accounting can occur and is an important administrative task for any law firm. Legal bookkeepers provide reliable legal bookkeeping services to help lawyers stay focus on law practice. Time is the most precious asset a lawyer possesses, and we’re here to ensure you have the tools to maximize your law firm accounting efficiency. And the security in your ability to satisfy Trust/IOLTA compliance, along with the financial reporting to make informed decisions. You need an accounting partner with industry expertise and applied knowledge, and at Lescault and Walderman, your satisfaction is our benchmark for success.

Set up payroll

Below we’ll show you the most commonly fall short in accounting practice. Double-entry bookkeeping or double-bookkeeping accounting is a method that keeps track of where your money comes from and where it’s going. Every financial transaction involves at least two accounts, including debit and credit. Every entry to an account requires a corresponding and opposite entry to a different account. Additionally, the total debits recorded must equal the total credits recorded.

They’ll be more familiar with the ins and outs of law firm accounting, including the rules and regulations that could get you into trouble. You should budget for an accountant and bookkeeper to assist you with managing your firm’s finances and ensuring you’re compliant with ethics regulations. That’s why we’ve put together everything you need to know about law firm accounting and bookkeeping. We know you’d like to spend your limited time in other ways. But setting up your finances properly won’t just make it easier to file your taxes each year—it’ll save you time, money, stress, and potentially legal trouble (yes, really!). These listed services are in addition to most accounting software’s standard features, including expense tracking, calendar management, and report generation.

accounting best practices

That is, you spend money to handle a client case, doing things like hiring experts. Uptime Practice can help you streamline your merchant processing, automated invoicing, and even your payroll, all from the cloud. If you don’t keep your books up-to-date, you’ll need to play catch up at the end of the year. It’s either to manage as the money is either in the bank or not in the bank.

Monthly Financial Statements

There are a few more components that are thrown into the mix, like trust funds, that adds a different dynamic to the accounting process for law firms. Even though legal accounting is a little more complex, there are some things that you can do to make the accounting process for law firms go as smoothly as possible. Make it easy for your clients to pay you quickly and easily—straight from your invoice! With FreshBooks accounting software your clients can pay you by credit card in just a couple of clicks.

  • The sum of all the client ledgers must equal the balance in the trust ledger.
  • Now you cross off law bookkeeping out of your to-do list and feel stress-free about the financial aspect.
  • Accounting software simplifies the financial management process for law firms.
  • Additionally, an accountant or bookkeeper can provide valuable advice and tips on how best to manage the books for a law firm.
  • As every business is different, your choice of the “right bank” depends on the nature of your practice, as well as how you prefer to handle your banking transactions.

Below are a few ways to improve your finances and simplify your law firm tax accounting efforts. Law firm accounting can be a lengthy process, widely despised by attorneys and other legal professionals who’d instead be practicing law than crunching numbers. We strongly recommend that you contact Free Cash Flow if you need assistance with Bookkeeping for the law firm. Having worked with law firms for years, FCF has a wealth of experience in this field. For example, if a lawyer has $10,000 in their business account and $5,000 in their trust account, they would need to deposit the $5,000 into a separate trust account.

Send invoices on the road, snap pictures of receipts to capture your expense in seconds. FreshBooks accounting software stays in sync across the desktop and mobile apps so you can work on whatever device you prefer without missing any important information. Automated late payment reminders save you from keeping track of who’s paid when.

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Practice of keeping client funds given in trust in a separate account from law firm operating funds. Chart of accounts for law firms should include the IOLTA or trust account, as well as a trust liability account (to offset and show that the funds in the IOLTA account are not the law firm’s). They can choose either cash accounting for law firms or accrual accounting for law firms.

Make one mistake when recording your debits and credits, and your entire balance won’t add up. Accounting software where you download transactions can help avoid this error, as can double-checking entries as you go. The most powerful solution to this problem is taking the time to update your books frequently . Bookkeeping is an ongoing task that is performed daily, weekly, or monthly (if you’re adventurous). Daily bookkeeping gives you better information about the financial state of your law firm, while monthly bookkeeping will keep you guessing. You now have all of the information and tools needed to get your law firm’s accounting where it ought to be.

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