Board meeting software is a computer-based tool used to manage and facilitate meetings for boards in person or online. It was designed to meet the specific requirements of arranging and executing these critical events. It includes features to facilitate meeting preparation and sharing documents, keep minutes, and enable secure communication between directors. It also provides layers of security that are advanced to manage access, ensure compliance and remotely wipe data from stolen or lost devices.
It is crucial to determine what the company’s “must-haves” are in the software for managing boards they decide to purchase in order to avoid unnecessary features that only increase the overall cost. Once you have identified the “must-haves then narrow down the list of providers that meet those requirements and fit within the company’s budget.
When you are in the board meeting software selection process, it’s important to select a solution that is easy to utilize and doesn’t require extensive technical assistance. This will help reduce email messages that are time-consuming and back-andforth. It also can increase both director efficiency and the quality of documents and information shared.
A board meeting software that tracks and assigns actions items after the meeting is a different aspect to consider. This is crucial to ensure that all tasks agreed upon are completed by the deadline. Additionally, it is beneficial to be aware of whether the system informs the person who is assigned to an action item of any changes made to the task. The system should also allow users to contact other directors via in-app messaging.
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